Green Events & Innovations conference (GEI) is presented in partnership with the International Live Music Conference (ILMC), welcoming over 200 industry leaders and professionals working to bring environmental and social sustainability to live events.
The industry’s attention and response to environmental impacts has accelerated greatly in recent years. Drawing on the continuous work and observations of AGF and partners, each year GEI demonstrates the latest solutions and technologies for practical event management, as well as crucial challenges that need to be addressed. The conference mixes practical case studies, discussion panels and presentations from around the world, alongside networking coffee breaks, a complimentary 5* lunch, and closing party with complimentary drinks.
GEI consistently attracts the industry’s top speakers and innovators. See this years agenda below …
NEW FOR 2019
GEI11 will see the conference return to ILMC’s spiritual home – the Royal Garden Hotel – but with some significant changes introduced for this 11th edition, with both capacity and programming expanding.
By combining networking breaks, lunches and the closing party drinks with the ILMC Production Meeting, delegates can take advantage of an increasingly diverse programme allowing opportunities for the world’s leading production professionals to meet and connect with the festivals, event organisers, venue owners and sustainability experts of GEI. Through this collaborative content, we aim for both of these vital business sectors to exchange information and knowledge.
GEI’s main session panels move to a new larger room, and added to the days offerings are 2 extra rooms, shared with IPM. Sessions will include IPM’s ‘Production Notes’ throughout the day, with innovative ideas in the production and environmental spaces showcased. If you wish to centre yourself to aid your marvellous revolutionary journey of amazingness, we also have yoga, psychology and later hula dance off sessions get you set for the night!
To get involved contact firstname.lastname@example.org
Download the Media Pack for Sponsorship, Promo and Exhibitor opportunities here. View PDF.
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|09:00 – 16:00||GEI Registration open||Ground Floor|
|09:00 – 09:45||Coffee & Tea|
(Sponsored by: Natural Event)
|Lower Ground Floor|
|09:45 – 11:15||Panel 1:|
The Essentials: Food …and Merch?!
Hosted by: Chris Cooke (Unlimited Media)
Speakers: Mark Laurie (NCASS, UK), Nika Brunet (MetalDays, SI), Xander Kotvis (DGTL, NL), Maeve O’Brian (Giant Triplets, UK), Richard Cassar (Ethical Tee Company, UK)
Sponsored by NCASS
With animal agriculture’s deleterious effects on climate change and deforestation becoming increasingly newsworthy, this panel will get its teeth into live music industry catering as we ask questions such as: What is the real impact of what we consume? Is travel honestly the biggest impact of our industry or is our burgeoning appetite for fast, cheap, tasty food, (regardless of its impact on the environment, and our health) bigger than we previously imagined? Does organic tofu actually have a lower impact on climate change than organically reared beef from the neighbouring farm? With festivals going vegan, food salvage projects, palm oil bans, and the “revival” of forgotten vegetables (surely it’s worth attending GEI just to find out which ones we’ve forgotten…) What effects are our long-term eating habits having on the environment?
We’ll hear from Mark Laurie of The Nationwide Caterers Association (NCASS) who will shine a light on the amazing work of food salvage project, Eighth Plate, which enjoyed a triumphant revival in 2018, resulting in tons of would-be food waste used to feed those in need of nourishment elsewhere on the neighbourhood.
Eighth Plate have the aim of “redirecting” 100 tonnes of food and 400 tonnes of CO2 per year by 2020. So if you run a festival, event or any space generating food waste, come and find out how to incorporate food salvage and reduce food miles at your event this summer, at little-to-no financial cost!
Finally, we will hear from Nika Brunet from MetalDays (SI), about how even the burly security guards at their Metal Holiday event in the Slovenian mountains, love vegetarian days onsite.
Merch Ado About Nothing: In Search of Ethical Merch
One part of this panel, we will be asking why the ethics and impact of food has entered our collective consciousness (with most of us at least slightly aware of the positive and negative impacts of our food choices on the planet and our fellow inhabitants), but the ethics of our clothing are rarely considered. Yet clothing (unless you’re a naturist or have overdone the LSD) is one of our most basic needs.
How can we be sure our merchandise isn’t encouraging human rights’ abuse in the form of child labour, despicable working conditions and modern slavery? Or environmental degradation through the use of harmful chemicals, deforestation, and uncontrolled pollution to land and water in crop growing and dyes?
Are we producing items that are durable and likely to be used and cherished, or churning out tat destined for landfills, incinerators, or the ocean?
Merchandise allows artists to connection with fans and provides a vital income for artists and promoters – so how can we continue to provide affordable merch whilst still protecting the natural world?
Maeve O’Brien of Giant Triplets shares their work on Glastonbury Festival’s sustainability initiative the ‘Worthy Warriors’, alongside Oxfam and Greenpeace, plus Larmer Tree Festival and Ecotricity amongst others.
We are also joined by Richard Cassar from Ethical Tee Company who will share insight from over twenty years experience providing merchandise for the industry with clients such as The White Stripes, Adele, Lou Reed and Ben Harper.
|11:15 – 11:45||Coffee & Tea|
(Sponsored by: Natural Event)
|Lower Ground Floor|
|11:15 – 11:35||IPM Yoga Session:|
Wellbeing for Delegates
Proving for the third year that it is possible to create a moment of calm despite a frantic schedule, IPM’s producer, Sytske Kamstra, provides a short beginners’ Anahata yoga session to encourage delegates (and crew) to slow down, be mindful and stretch… and not a leotard in sight. Returning yogis are welcome. No experience needed. Just breath.
|11:15 – 11:40||GEI Breakout Session:|
Innovation Quick Fire Round
Hosted by: Ben Challis; AGF, Glastonbury (UK)Hydrogen Fuel Cells, Loowatt Toilet Power … & Laser Snow!
Join this fast-paced and inspirational session in which we showcase the latest and greatest innovations that look set to launch our events into a greener and more sustainable future. Each speaker will have five minutes to present their case and impress the room.Holger Jan Schmidt presents Green Music Initiative’s EU funded Everywh2ere Hydrogen project which will develop and produce four 25kw and four 100kw fuel cell generator sets to be demonstrated and tested from 2020 on at European festivals and urban event sites (and later refugee camps).Paul Denney from Snow Business will regail the tail of the quest for environmentally friendly “snow’ to drop on Hollywood stars – and how laser snow is now set come drifting in to the SFX world as an eco-alternative to traditional special effects options.
Megan Woodworth is head of Resource Recovery at the impressively innovative engineer led company Loowatt. The marvel of a flush toilet without the water! Capturing waste for value-generating treatment. Don’t miss the latest and greatest from the company who have proudly processed >300 tons of human waste from events in utility-run facilities that generate energy.
|11:45 – 13:00||GEI Panel 2:|
International Unity: Come Together, Right Now, Over Brexit…
Hosted by: Kierra Box (Friends of the Earth)
Speakers: Meegan Jones, Ocean Race (AU); Holger Jan Schmidt, GO Group / Take A Stand (DE); Stephen Budd, Stephen Budd Music (UK); Paul Schurink, Green Event (NL), Ash Perrin, The Flying Seagull Project (UK)
Kierra Box, lead of the Brexit campaign at Friends of the Earth, will give an up to the minute analysis of how Brexit is set to impact the environment, what it could mean for food standards, procurement, waste recycling, plastics use, air quality and more.How can socially conscious events work together with audiences and clients to call for necessary environmental protections? Manager Stephen Budd is welcomed to give an example of a fine series of events which are designed specifically to promote inclusiveness and international unity in the face of divisive politics.
What is on the horizon for the live industry across Europe, including future opportunities to collaborate? What are we doing as an industry to ensure that our strong and important relationships which defy borders grow, and that our message of unity resonates with the millions of people we reach every year? We hear from Holger Jan Schmidt, Meegan Jones and Paul Schurink about the inspiring international collaborations which exist, those which are launching, and the ones we dare to dream of.
|13:00 – 14:30||GEI & IPM Delegates Lunch|
Sponsored by Drone Seeker
|Lower Ground Floor|
|13:00 – 13:20||GEI Workshop:|
TIME OUT SESSION: The Big and Little Picture Guided Visualisation
Rooting your vision for a sustainable future.
Hosted by: Andrea Carr, Artist (UK)
A welcome opportunity to take a reflective moment and connect with your ‘Path of heart’, helping orientated your personal desires or goals within the bigger picture. Perhaps revealing the next step or stages that you might take on your journey towards a sustainable future.
|13:00 – 13:20||IPM Production Note:|
Event Security & Safety Summaries
Hosted by: Keith Wood, Production Solutions Ltd (UK) & Andy Lenthall, PSA (UK)In October 2018, ILMC organised the 2nd Event Safety & Security Summit (E3S) in London.
A month later, the Event Safety Alliance ran the annual Event Safety Summit in Lititz, Pennsylvania. We asked two production specialists who attended to share what they took away from these two events with delegates of IPM and GEI.
|13:30 – 13:45||GEI Breakout Session:|
Digital Futures for Specialist Training – Education & Industry
This session will consider digital futures for specialist training, including how partnerships between academia and industry can effectively provide specific skills and knowledge to the live events industry, using online short-courses run by Falmouth University in conjunction with both A Greener Festival and Attitude Is Everything, as examples.Hosted by: Adrian Bossey, Falmouth University (UK).
|13:45 – 14:15||IPM Production Note|
The Green Guide To Safety At Sports Grounds
Hosted by: Carl A H Martin, cahm.uk & Ken Scott, SGSA (UK)
The sixth edition of the Guide to Safety at Sports Grounds, also known as “The Green Guide,” is now available. The Green Guide helps sports ground owners and operators calculate a safe capacity for their venues and is used around the world by architects and designers as a best practice guide for the development and refurbishment of stadiums. The sixth edition offers the latest expert advice and technical specifications for ensuring a safe environment for spectators.In this session, Carl A H Martin will talk to former chair of the RICS Building Control Professional Group, Core Cities Group, Sunderland Stadium of Light Safety Advisory Group, Ken Scott, now Head of Inspectorate at the Sports Grounds Safety Authority, about the most recent changes and implications for the production industry in this latest document sharing best practice.
|13:45 – 14:30||GEI & IPM Round Table:|
Here’s to the Future – Inspiration for the Next Generation
For years we have been talking (and worrying) about the education/training of the next generation of production people. In fact, the next generation are now well into their 30s, and there are plenty of twenty-somethings shaping up to put their mark on the production industry. During this round table, we’ll give a voice to the younger generations and provide them with the opportunity to discuss their visions for the future of event production. We’ll hear about their inspirational stories, learn which projects they have in the pipeline and perhaps most importantly, how they think we should go about creating a more sustainable future for this industry not to mention the rest of the planet. And in order to limit CO2 emissions and to set an example to the older generations a number of our panellists will be participating via the miracle of modern technology.
Chaired by: Rachel Haughey, Four Corners of the World Ltd (UK)
Speakers: Ash Perrin, Flying Seagull Project (UK); Shanthi Annan, Mandela Mile (UK); Holly Hutchings, Broadwick Live (UK); Raiché Mederick, Rchai Foundation (UK); Ayanda Sithebe, Africa Rising International Film Festival (SA); Lala Tuku, Africa Rising International Film Festival (SA)
|14:30 – 15:45||GEI Panel 3:|
A Greener Tour: Is Green the new Rock n Roll?
Hosted by: Gordon Masson, IQ Magazine/ILMC (UK)
Speakers: Alex Hardee (Coda Agency) (UK), Maarten Arkenbout (Pieter Smit) (NL), Karin Koopmans (Sam Feldt Foundation) (NL) Jacquii Eldridge, Coda Agency (UK)
Whilst many artists are passionate about reducing the impact of their touring shows, there is a clear disconnect between the aspirations and reality from all sides, as best intentions can get lost in the noise from venue to venue. We’ve seen time and time again how live events’ sustainability endeavours can stop suddenly when they reach the door of the artist’s dressing room. In response to growing interest and requests from artists to “green” their riders, Coda Agency has partnered with A Greener Festival to launch their Green Artists Rider. With Coda’s significant experience and reach, this move brings the industry a step closer to realising the elimination of single-use plastics; reducing waste; supporting ecologically and socially responsible food production; balancing emissions; and raising the overall bar for a greener and more sustainable live events industry.
Joined by Coda’s Alex Hardee, we will detail exactly what the Green Artist Rider entails and how it is being implemented, and we will invite all managers, agents, artists, promoters and venues to join and adopt a greener rider for their own shows and events, so that together we can make it the industry norm.Artist Manager Karin Koopmans will share with us the work of the Sam Feldt Foundation and the successes and trials experienced in moving the EDM scene towards a greener way of life. How have the organisation worked with Artists, touring and venues to realise their ambitions, and has it been well received or easy?!The green, green grass of roamingHow can a tour ever be greener when, by its very nature, it moves larger and larger crews and ever increasing stage sets around the world using oil?
We will be joined by Maarten Arkenbout from touring transport specialists Pieter Smit, who will help us shine a (head)light on the inner workings and pressures of keeping the live music industry rolling, in the face of our need to stop burning fossil fuels, and the major city emissions regulations that go with it. Pieter Smit have been pioneering the way in trying to stay ahead of this inevitable shift, with some interesting early engagement from bands.
|15:45 – 16:30||Coffee & Tea|
(Sponsored by: Natural Event)
A chance to caffeinate and network with fellow delegates of both GEI and IPM.
|Lower Ground Floor|
|15:45 – 16:15||GEI Breakout Session|
Breakout Session: The Power Pow Wow
Hosted by: Rob Scully (ZAP Concepts)
Speakers: Faas Moonen, PowerVIBES (NL), Dieter Castelein, Greener Power Solutions (NL)
In anticipation of an Industry wide collaborative fact sheet compiled by Zap Concepts and Hope Solution, exposing the true impact of fuel use and Deisel generators in the UK Events industry, the Power Pow Wow is a must for all temporary event power users to find out what realistic options are available to make their events truly greener … and potentially save a few quid at the same time!Another piece of the future is landing at GEI11 courtesy of Eindhoven University of Technology (TU/e) Associate Professor, Faas Moonen the initiator of the PowerVIBES project (subsidized by Interreg NWE) in which a ‘Hybrid Unit’ will be built that combines a wind turbine, several types of more efficient solar panels and an improved battery. In PowerVIBES, 10 international partners from renowned festivals and all required disciplines combine forces to develop a unique unit, named GEM-tower (Green Energy Mill).“These most competent partners bring in the latest developments in renewable energy production, storage and distribution. The result will be an efficient and economically attractive tower to produce large amounts of power from sustainable resources only.”
Whatsmore, this is a tall and very colourful tower that clearly stands out from a festival; like a glowing beacon of the festivals creative and futuristic approach to sustainability. This year GEM will be built and tested on several festivals.Dieter Castelein of Battery power providers, Greener Power Solutions, gives insights to the capabilities of this growing storage of power on events. They have worked with clients such as Elrow, Milkshake, BMW and In to the Great Wide Open. Learn how to achieve “peak shavings” for your events power be that arena, festival or any temp power scenario.
|16:00 – 16:20||IPM Production Note:|
Networks – from node to knowledge
With everything including internal and external communication, security footage, crowd management, weather information, RFID applications, environmental monitoring and much more dependent on reliable networks, how has the wired and wireless infrastructure and related services changed over the last 10-25 years and what are the expectations and innovations for the years to come?Hosted by:Charlie Brownridge, Spindlewood Ltd (UK)
|16:30 – 17:45||GEI Panel 4:|
Circular Live – Campsites, Cups and Creativity.
Hosted by: Meegan Jones, Sustainable Event Alliance (AU)
Speakers: Teresa Moore (AGF), Gareth Williams, Fairport Cropredy Convention (UK), Ian Bates (ReelBrands, UK), Jamie Hall, Pentatonic (UK/DE).
The circular economy is no longer a niche concept but a very real model for how we can continue to exist without completely depleting our resources.Single-use plastics remain the hot sustainability topic with straw bans and bottle-top collections happening left, right and centre. Fabulous. But… what does this mean for the plethora of alternative materials being thrown at bars and caterers throughout the festival season, and for new operational models that implement reusables? Where is it ending up and what is “greener” in reality? We hear from Gareth Williams at Cropredy about their significant plastic reductions from actions following the AIF “Drastic on Plastics” CampaignMeanwhile, campsites around Europe are still left looking like cut scenes from post-apocalyptic horror movies, seemingly acceptable to the audience and leapt upon and perpetuated by media. But there are actions and collaborations emerging that will help improve, and hopefully overcome, this epidemic of consumer culture.For the last two years, over 30 festival organisers from around Europe have been meeting to discuss and exchange ideas on reducing so-called “campsite chaos” and their findings and initiatives will be reported at GEI11. What are the methods of improving the culture of festival waste, as well as the latest research into the behavioural psychology of campers, which has been compiled by A Greener Festival’s very own Teresa Moore. What will it take for people to realise that disposing of an entire camping set-up after three days of use cannot be offset by triumphantly refusing a plastic straw in a drink?Joined by packaging industry expert Ian Bates from Reel Brands will we hear about the latest research and initiatives that can help organisers take control of the materials flowing through their events. We challenge the eco claims of new and old materials on the market, and ask can we create a better way?
Last but no means least, we are joined by Pentatonic – an extremely forward looking operation – making the circular economy happen now. Taking the abundant resource of post-consumer and supply chain waste, they invent new materials to create high-performance product applications using their industry-leading proprietary technology. From their own product line to their partnerships with the world’s biggest brands, Pentatonic is proving the viability of circular product creation and supply chain implementation across a broad range of consumer categories. Let’s see how this can work for our events – making waste a resource.
|17:45 – 18:00||GEI Conclusion / Closing Words||Room 2|
|18:00 – 18:45||International AGF Awards|
Hosted by: Ash Perrin (The Flying Seagull Project), Ben Challis and Claire O’Neill (A Greener Festival / GEI)
The first ever International Greener Festival Awards will be hosted at GEI and open to IPM and ILMC delegates. Here we celebrate the festivals who are winners for the greenest catering, power, transport, communication and more, plus one proud winner will be crowed as the greenest festival in the world with the “International Greener Festival Award”!
|18:00 – 21:00||GEI / IPM Closing Drinks|
A final opportunity to mix and mingle with fellow delegates of both GEI and IPM after a full day of conferencing. And this time, with a drink in hand.
Courtesy of IPM Sponsors: eps, Megaforce, EFM, LoudMusic
|York Suite / Bertie’s Bar|